Read more about how a Proforma Invoice works with a Purchase OrderĪs mentioned above, it’s important that sellers include all details on their Proforma Invoice document to avoid confusion, disputes or issues with new orders. Read more about the difference between a Proforma Invoice and Commercial Invoice. Using IncoDocs, exporters can convert a Proforma Invoice into a Commercial Invoice in 1 click without re-typing any information. The Commercial Invoice will contain the actual final product quantity and balance amount to pay and will be used by the importer during the customs clearance process. A commercial invoice is usually issued after the goods have been supplied.

Once the goods have been produced and are ready for shipment, sellers will request the balance amount to be paid on a Proforma or Commercial invoice. before the goods have been produced or delivered. Note that Proforma Invoices are issued pre-shipment, i.e. A common example is a 30% deposit payment up front, and the 70% balance payment after the goods have been produced or shipped (the specific terms to be negotiated and agreed between the buyer and seller). In the global trade process, usually the exporter will require a deposit payment to confirm the order and start manufacturing the goods. During this article we breakdown the main sections of a Proforma Invoice template and explain how shippers can create and download a Proforma Invoice for global trade.Īt the beginning of a new order to be shipped Internationally, the seller will share the Proforma Invoice document to the buyer to confirm the order details and usually request a part payment. The Proforma Invoice template will include all product details, quantity, currency, Incoterm & place, shipping details and the details to make a deposit or balance payment. Therefore when selling and shipping products Internationally, exporters need to create a detailed Proforma Invoice template to include all important details of the order and shipping process. Standard accounting software only provide invoice templates with information required for domestic sales and transactions. Buyers and sellers will negotiate the details of the products to be supplied, then the seller will create a Proforma Invoice document to confirm all details of the order.

It can also be referred to as a “pro forma invoice” or “performa invoice”. A Proforma Invoice document is an important document used when selling goods Internationally.

Simple proforma invoice template doc